The conference and meeting room furniture is important to give a clear image of the company: let's see how to design a conference room that is elegant and functional at the same time
Furnishing meeting rooms: perhaps this is not the first concern of an entrepreneur, but in reality it is about designing and creating a very important environment, able to show the public and employees what is the image and also the spirit of a company. Let's just think about the fact that this room will host not only the employees, but also the consultants and, above all, the clients: for this reason, in creating a conference room we have to think about a division of spaces and furniture able to offer a brilliant and elegant image and, at the same time, the best functionality.
When thinking about how to set up a room for videoconferences or simple meetings, the capacity factor must always be kept in mind: in fact, if it is important to accommodate a good number of people, it is equally important that they are comfortable and can actively participate in the meetings. So absolutely avoid spaces that are too narrow or have blind spots. As far as the minimum dimensions are concerned, these are at least 1.5 square metres per person.
Pay attention also to the number of bathrooms in the conference room: also in this case the number of services is linked to the number of people for which the conference room has been designed, therefore it is necessary to provide one bathroom for every 100 users, in the case of conference rooms open to the public, for the other cases the regulations regarding the number and characteristics of this type of services in the workplace remain unchanged.
Another key factor in furnishing a conference room is to understand what size to use for this room (obviously in case it is possible to design this workplace completely from scratch). We have seen how important it is to provide minimum space for all the participants in the meeting to enjoy maximum comfort, but on the whole it is important to assess the activity that will take place in the room, a factor that also affects the choice of furnishings.
In fact, if it is a room dedicated to videoconferencing or training, with many people involved, it is better to choose a large size. If, on the other hand, it is a room that will be used mainly for internal meetings and customer meetings, it is also possible to choose a smaller, more compact space. An interesting option could be to provide a series of mobile panels to divide the conference room into different rooms, according to different needs.
Not to be forgotten then, during the planning phase, the need to study an effective lighting system for the conference room: in fact it is necessary to have a bright environment, possibly with large sources of light coming from outside. From this point of view it is also important to choose light colours for the walls and for the furnishing accessories, to avoid the environment becoming dark and oppressive. If the light coming from outside is not sufficient, it is necessary to supplement it with artificial lighting in light tones but not too bright (to avoid straining the view).
To start designing this environment it is also possible to use the resources of the network: different dwg conference room models are available online, which allow you to become familiar with the various solutions proposed by different professionals for the creation and furnishing of a meeting room, with the possibility to directly modify the draft project according to your needs.
The centrepiece of a conference room is certainly the table, around which meetings are held and important decisions are made. There are no predefined rules regarding the shape and size of the table, because this choice depends on the space available, the number of people who normally use the conference room and personal taste. This means that you can choose a round, square, oval or rectangular table, always keeping in mind the factors seen before and the practicality of the table: this means that the shape and size of the table must be such as to allow all participants in the meeting to have the right space and not create difficulties in moving freely around it and inside the room.
As far as the finishes and colours are concerned, the freedom of choice is also maximum and dictated by the company's image: in this case you can also think of combining design with practicality, choosing an extensible table, such as the Nice beechwood table, which can reach a length of up to 370 centimetres. The flexibility of this type of table makes it possible to use the different lengths according to the people present at the meeting.
Another pivotal point of a meeting room is the choice of seating: it is also the sector in which there is perhaps greater freedom to choose according to one's personal taste and according to the image one wants to give the company. Never forget, however, that the chairs or armchairs that you choose for a meeting room must be comfortable and equipped with an ergonomic seat: in fact, it is not possible to think of welcoming employees or customers on chairs that may be very charming (as happens with antique chairs) but absolutely lacking in comfort. So let's remember to choose a seat that offers good space and good back support: it is also better to orient yourself on a chair or a small armchair equipped with armrests, which allow you to assume a comfortable position even for a long period of time.
As for the colour, as for the rest of the furniture it is important to choose light and relaxing colours, in order to make the environment brighter: obviously it is also possible to choose brightly coloured seats, especially if they are placed in a modern and out of the box environment. Indeed, such a choice is likely to say a lot about the personality of the company, especially if it is young and innovative. In this sense a suitable model could be the Asso Chair, with a solid beech wood frame and seat and backrest characterised by a multicoloured patch: perfect for a young company, which wants to give an informal image to employees and customers.
Not to be forgotten is the possibility of providing one or more sofas to be installed in a special relaxation corner, which can be useful in larger conference rooms, when long-term activities are planned: this corner could be completed by a low table and divided from the rest of the room using a system of mobile panels.
Obviously, a whole series of services that may be useful during a meeting or company presentation should also be provided: for example, telephone sockets, sockets for recharging mobile phones or where to connect notebooks, printers to be used in sharing and a large television screen, which may be useful especially in the case of videoconferences or presentations using multimedia tools.
